On the Web page font list, select the font you want to use as your default.Under Compose messages, in the Compose messages in this format list, choose HTML and hit OK to save the changes. Choosing the Right Format The goal of any form of communication is for your message to be understood clearly.The Conditional Formatting feature in Outlook allows you to get organized by automatically color coding your Emails, Calendar items, Contacts and Tasks without the need to apply a Color Category to it or move them to different folders.the format of the incoming message the version of Outlook the type of mail. Information in this article applies to Outlook 2019, 2016, 2013, 2010 Outlook for Microsoft 365, Outlook Online, and Outlook for Mac. 6 hours ago Lifewire.com Visit Site. 3 Message Formats in Outlook and When to Use Which.

Outlook.Send plain text only. And then click to highlight the email in the mail list. The color coding isnвЂ™t just intended to emphasize certain emails but it can also be used to deemphasize certain emails such as newsletters or emails you are only a CC or BCC recipient of.Home Decorating Style 2021 for Html Email Templates Outlook 2016, you can see Html Email. Click on Format Text in the.

You can sort the rules by using the вЂњMove UpвЂќ and вЂњMove DownвЂќ buttons. Conditional Formatting Tips & TricksJust like many other вЂњmore advancedвЂќ features in Outlook, the Conditional Formatting feature may sometimes appear to have a mind of its own and produce unexpected results or no results at all.The tips and tricks below will help you better understand how the Conditional Formatting feature works and generate its color coded view. Press the ConditionвЂ¦ button to specify when this font should apply.You may recognize the ConditionвЂ¦ dialog and its usage as the same dialog is used to create a Search Folder, a View Filter or to perform an Advanced Search. Press the FontвЂ¦ button to define your Font settings. Outlook 2010 / 2013 / 2016 / 2019 / Microsoft 365Tab View-> View Settings-> Conditional FormattingвЂ¦To define a Conditional Formatting rule of your own, press the Add button.Adding a new Conditional Formatting rule. Open the Conditional Formatting dialog:View-> Arrange By-> CustomвЂ¦-> Automatic FormattingвЂ¦

If you are in an Exchange environment, you can simply add the names as listed in the Global Address Book of your company. Better is to create the rule based on the e-mail address. Specifying names of senders or recipients in a Conditional Formatting rules can be a bit tricky The name must exactly match the name as displayed in the From field of the message. However, if the higher listed rule has a color defined, the lower rule will not вЂњoverwriteвЂќ this color. For instance, when in a higher listed rule the font color is set to вЂњAutoвЂќ the color of a lower rule will apply. A lower listed rule can append the formatting of a higher listed rule if the formatting is not defined.

Example 2: Color code messages that are sent to a specific email address Example 1: Color code messages coming from someone specific (like your partner) The examples are getting more advanced each time so when youвЂ™ve practiced them all you should be able to handle it as a pro as you are not limited to these examples Do not add too much color to your mailbox or the organizing effect gets lost (but youвЂ™ll be left with a nice rainbow though ).IвЂ™ll explain the advanced color editing by the following examples/ideas. If the rule doesnвЂ™t do what you expect it to do once created, you might want to try to remove or even isolate statements (by creating a separate rule for that statement) to find out where things go wrong. To apply your custom view to other folders see: Applying custom views to all folders at once.

Example 8: Color code a meeting request where you have not yet responded toExample 1: Color code messages coming from someone specific (like your partner) Example 7: Color code messages that have a receipt request and is considered confidential Example 6: Color code messages received today addressed directly to me coming from specific persons Example 5: Color code messages when the message is larger than 1MB and contains specific words Example 4: Color code messages by Category

Example 2: Color code messages that are sent to a specific email address Your rule will apply immediately to al messages already received which correspond to the rule just created.Color code messages coming from a specific address. Press OK to close the Conditional Formatting dialog. In the вЂњFromвЂќ field, type the email address of the sender or (when you are in an Exchange environment), press the FromвЂ¦ button and select the sender from the Global Address List (so not your Contacts folder as explained here).

Example 4: Color code messages by Category By the вЂњInвЂќ dropdown list you can specify whether to look in Subject, Subject and Body or common mail fields (like From or Category).Color code messages based on the word вЂњdispatchedвЂќ. In the вЂњSearch for the word(s)вЂќ field add the words Conditional Formatting should respond on. Example 3: Color code messages by words in the message This rule can be useful to highlight that the email was also sent to for instance your manager or a colleague, a distribution group or to a newsletter alias.Color code emails that were sent to a newsletter alias.

At the bottom, in the Size section, press the down arrow where now вЂњDoesnвЂ™t matterвЂќ is displayed and set it to вЂњGreater thanвЂќ. Example 5: Color code messages when the message is larger than 1MB and contains specific words When you are done selecting categories press OK.Color code messages based on Categories. Select the categories you want Conditional Formatting to apply to.

In the Sent ToвЂ¦ field type your e-mail address. The dropdown list next to вЂњreceivedвЂќ will now become active and is set to вЂњanytimeвЂќ by default. At the bottom next to Time press the down arrow, where now вЂњnoneвЂќ is displayed, and set it to вЂњreceivedвЂќ. Example 6: Color code messages received today, addressed directly to me coming from specific persons In this window type 1024 (1024 kilobytes is 1MB).Color code messages based on their size.

Example 7: Color code messages that have a Receipt Request and is considered Confidential Again mind the rules about using the FromвЂ¦ buttonColor code messages based on the From, To and Received fields. In the FromвЂ¦ field type the addresses of the people you want Conditional Formatting to respond to. Please mind the rules about using the Sent ToвЂ¦ button read them here. When specifying more than 1 address, make sure you divide them with an вЂќ вЂњ.

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